![]() One thing we often overlook is what happens if there’s a storm or heavy rain on the day of your outdoor wedding ceremony. By preparing in advance, you can be ready for almost any situation.When you’re planning the perfect wedding, it can be easy to get so wrapped up in the planning that you forget about the details that you can’t control, but need to plan for. ![]() ![]() That doesn’t mean it will not be incredible! Be easy on yourself and be flexible. Planning an event can be a lot of work and at times, very stressful. As with most things event related, it is best to take care of things as far in advance as possible. Certain insurance providers have time restrictions and may not allow you to purchase the insurance within two weeks of the event. We recommend purchasing event insurance prior to making your first deposit. There are many other event types that can benefit as well. Weddings are one of the biggest and most expensive events to plan, so insurance can be especially important for outdoor weddings. Event insurance can help cover the costs of any lost deposits, as well as other unexpected problems. Expenses like damages to the venue and even injuries may also be included under event liability coverage. When inclement weather causes cancellations, the financial toll can be great. The bill for large outdoor events can really add up, often involving a lot of vendors with their own refund policies. It’s important to always get everything in writing. Then, request that they include any agreed upon policies within the additional terms of their agreement. Most often, you will see a non-refundable deposit and a refundable balance but if you don’t see anything addressing inclement weather, ask how they handle those cancellations caused by outside forces. Be sure to look over their cancellation policies, in particular. Prior to booking any vendor or entertainer, read the terms of the booking agreement closely. However, if bad weather results in you needing to cancel, the possibility of a refund always depends on the specific cancellation policies created by the vendor you booked. This means, if any vendor cancels or does not appear at your event, you will receive a full refund of everything paid. When booking on GigSalad, you have our Worry-Free Guarantee. For most, this is not an issue as long as it is done ahead of time. This way you can at least know their general ability to reschedule and the process for doing so. If no backup date can be determined in advance, it’s still good to talk to the vendor and venue about your rescheduling options. Speak with your venue as well as the vendor about the possibilities. The weather forecast may look hopeful but it is still a good idea to have another date in mind. Some events cannot be rescheduled, but for those that can, discuss the options with all parties involved. The sun can be unforgiving and a large covered area can provide refuge during the midday heat.ĭiscuss rescheduling opportunities ahead of time. Party tents are a great addition, even if the sky is clear. If there isn’t a possibility of moving indoors, prepare with a covered area. By making a few simple arrangements, you can transition smoothly on the day of the event. If you booked a venue, ask if they provide alternatives during inclement weather.ĭepending on the entertainment you’ve hired, moving locations may mean having extra extension cords indoors and setting aside space for them to set up. Hosting a backyard party? Be prepared to move the party inside of your home. If possible, choose the second location ahead of time. To avoid a cancellation, have a plan for relocating. You never really know what Mother Nature is up to! By creating a plan for inclement weather, you can be sure you still have a great event.įor any event you are planning, it is a good rule of thumb to have a backup plan. Enjoying live music and entertainment in the great outdoors can make wonderful memories, but it can also be a bit of a gamble. Beautiful weather means more opportunities for incredible outdoor events.
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